3 Admin & Office Support jobs

Staff Support Team Leader   Want to support a growing evangelical student organisation?   Kingsford  based   Human Resources t eam leadership experience?   As a result of the ongoing growth of AFES, we have developed a newly created role to build the staff support capability  – Staff Support Team Leader  -   based in  Kingsford .    This role is integral in building people systems, processes and policies that enable organisational growth  while working collaboratively with the national office team and campus team leaders and staff.   The vision of AFES (Australian Fellowship of Evangelical Students) is to prayerfully proclaim Jesus Christ at university to present everyone mature in him, reaching students at 55+ campuses in every state and territory of Australia. AFES employs staff and trains apprentices to  serve Christ and support  students in their Christian growth and witness.    Working in partnership with campus ministry staff to serve the on campus staff and students, it is essential that applicants have a personal commitment to and alignment with the  mission, vision, values and doctrinal basis  of AFES.    The role has oversite of all aspects of the employee life cycle, oversees the payroll function, coach leaders in staff discipline matters and develops staff policies (including safe ministry practices).  In addition to these responsibilities, this role will lead and collaborate on various projects designed to build organisational capability, such as the implementation of a new HRIS.    The successful candidate would have  experience leading a small team of human resources professionals, HR policy implementation , HRIS systems, managing change, disciplining staff and would be a trusted advisor to managers.  A  can-do  attitude, a strong service orientation and  problem solving  approach are a must.     In addition, candidates with  a  relevant degree ,  experience in using ELMO ,   experience in a Christian organisation and history of relationship with an AFES group would be considered highly desirable (but not essential).     Candidates need to be permanent residents and able to obtain a Working with Vulnerable People Check (or relevant State Equivalent).     The role is full-time however part-time options will be considered for suitable candidates.  A  3 year  contract will be offered the successful candidate.   To apply for the role, send your resume and short cover letter outlining how your experience matches the role criteria to  yvette.mcdonald@afes.org.au  no later than Wednesday 27th November 2019.     We anticipant the successful candidate would commence the role on 20th January 2020.    

ROLE DESCRIPTION The primary purpose of this role is to increase the effectiveness of the lead pastor by providing him with administrative and organisational support, as well as taking ownership of various other administrative responsibilities to ensure the successful operation of Grace City Church. COMPETENCY We are looking for a person with: Christian character and a demonstrated commitment to Reformed Evangelical theology as well as the vision, mission and values of Grace City Church. Administration experience demonstrating organizational and time management skills. Excellent interpersonal skills, as well as strong written communication skills. This would include a mastery of English grammar, spelling and punctuation. An ability to work with and coordinate volunteers. EXPECTATIONS Flexible work arrangements are negotiable, but the expectation is that the bulk of work would be done from the Grace City offices. These can be spread out across several days. While there is room for discussion, the strong preference is that the successful applicant will be or will become a member of Grace City Church. REMUNERATION This role will be remunerated between Levels 3-5 (depending on the expertise and experience of the successful applicant) according to the  Clerks- Private  Sector Award 2010 . Please email your cover letter and resume to: applications@gracecity.com.au We look forward to hearing from you soon! ______________________________________________________________________________ DETAILED ROLE BREAKDOWN 1. Executive Assistant Assist in meeting scheduling, document preparation, and processing post-meeting details. Review and/or draft the lead pastor’s correspondence and answer mail and/or compose letters. Managing the lead pastor’s calendar, guarding time for prayer, reflection and preparation. Manage data for key health indicators (KHIs) and routinely update for review by church staff. Manage communication and logistics for retreats, conferences and other opportunities for personal growth, such as meeting with friends and mentors. Edit articles, manuscripts, and other written material as needed. Maintain accurate records of annual and sick leave for all staff. Basic book keeping activities including processing invoices and completing reimbursement claims. Other duties as required 2. Church Administrator a. Office and building Staff the Grace City Church reception desk (often the first contact point for visitors). Order and maintain up to date inventories of all necessary building supplies. Book, manage and supervise all contractors / volunteers doing routine maintenance and IT work. Manage bookings and oversee function managers for all non-church events. Operate as key contact person for any tenants sharing the Grace City offices. Ensure the building is always clean and presentable for staff and congregation members. b. Communications Initiate, edit, and distribute church-wide e-mail communication. Regularly update the website with information about current/upcoming sermon series and events. Execute a pre-determined social media strategy by posting regularly from church accounts. c. Ministry Compile and distribute the run sheet for Sunday services. Create and upload slides for Sunday services. Help coordinate the bookings/logistics for church events like Weekend Away/Refresh/Baptisms. Help to manage the church database (Elvanto). d. Diocesan Relationships Provide reports/updates to the Anglican Diocese as required. Help to ensure that necessary compliance systems are in place (i.e. safe ministry). e. Projects Research, complete, and submit grant applications for additional funding as requested. Other projects as they arise.