23 Nov, 2021

Legal Administration Assistant

  • Prolegis Lawyers
  • North Sydney NSW, Australia
Full time Admin & Office Support Legal

Job Description

Position Summary

This is a new position for a Legal Administration Assistant in our Sydney office.

The responsibilities of the role involves:

  • Supporting 2 Partners, and other team members in administering legal matters (using the suite of Microsoft Office applications) including opening and closing matter and maintaining records and filing;
  • Managing diaries (and those of other team members) including travel bookings and the like;
  • Helping prepare presentations to be delivered by Prolegis solicitors at conferences and seminars;
  • Preparing documents and advices under the oversight of the solicitors;
  • Entering timesheets and monthly billing for clients
  • Supporting the other administrative staff from time to time, including helping with large printing; collating and despatching tasks;
  • Responding to phone calls and liaising for online and in-person conferences on behalf of the solicitors;
  • Assisting with general office duties for the smooth running of the office;
  • Working as part of a team to ensure that effective administrative support is maintained;
  • Other duties as assigned by the Partner or other authorised team member from time to time.

The ideal candidate will demonstrate high levels of integrity, humility, accountability and reliability as a team player.

Qualifications and skills:

This position would suit a person interested in joining a dynamic, growing team in a growing sector with opportunities for continuing professional development.

Specifically, we are looking for a candidate who can demonstrate:

  • A commitment to Prolegis’ vision and values and demonstrated interest in the charity and philanthropy sector.
  • Strong interpersonal skills, including a deep commitment to client service, humility and the abilities to learn quickly and, work and communicate effectively with colleagues across both offices and with clients at all levels and providing support in a fast paced environment.
  • Advanced skills in the full suite of MS Office software.
  • Confidence and skills in trouble-shooting simple IT issues.
  • Understanding of administrative functions and office practices.
  • A flexible, positive and proactive ‘can do’ attitude.
  • Excellent attention to detail with the ability to multi-task, prioritise demands and meet deadlines under pressure.
  • Self-starting and strong sense of personal responsibility with the ability to work independently but with the judgment to know when to seek guidance.

How to apply

Please submit your application addressed to ‘the Managing Partner’ to the email below. In your application, include an expression of interest and resume.

Only direct applicants are accepted, and we will only contact you if your application is successful for interview.


Applications close: COB Monday 6 December 2021

Closing Date

Monday 6 December 2021

Apply Now